Trainee Billings coordinator

Our client, a Mechanical & Electrical Maintenance Company, is looking for a Trainee Billing Coordinator to support the billing process from invoice preparation through to payment. You’ll join a close-knit, family-oriented team where your contribution is recognised and valued.

Duties for the Trainee Billing Coordinator:

Producing and sending client invoices daily

Pricing jobs for approval by the Financial Supervisor, including marking up subcontractor invoices and calculating callout rates

Preparing applications for payment and sending them to clients

Chasing subcontractors for invoices and reports to support timely client billing

Requesting purchase orders from clients

Communicating with managers and clients to resolve billing queries

Holding work-in-progress (WIP) meetings with managers to review job status

Running reports to support financial meetings

Learning and using the Elogbook, Proactis and Dwellant systems

Completing billing tasks by monthly deadlines• Producing monthly statements

Posting cash daily using Xero

Carrying out credit control using Salesforce

Providing cover for billing and credit control when required 

Person Specification for the Trainee Billing Coordinator:

Good administration skills

Confident and professional on the phone

Strong communication skills

IT literate, including experience with Microsoft software

Organised and able to meet deadlines

Willing to learn new systems and support the wider team

This Billings Coordinator role offers career progression and a supportive team environment. 

This is a company that like to train and progress their staff. Full training will be given.

This is a full-time position. The salary range reflects the candidate’s level of experience, the lower end of the band is suited for individuals who may require additional training to meet the role's requirements, while the higher end is for candidates who possess the exact skills and experience outlined above