Executive Assistant

Executive Assistant

Duration: 6 Month Contract

Location: Dunton, Essex

Position Description:

Key responsibilities:

• Calendar and time management
• Develop and maintain working relationships with the administrative and office community across markets, and utilise this network to progress the office’s requirements efficiently.
• Communicate directly with senior internal and external stakeholders on the Vice Presidents behalf, applying discretion and maintaining confidentiality at all times.
• Information and reporting: Producing or sourcing reports and required
• Monitor activity relevant to the Vice Presidents priorities and provide concise, prioritised updates, incorporating an assessment of the organisational context and sentiment.
• Meeting and office administration: Manage the scheduling, preparation and follow-up of the Vice Presidents meetings, including agenda distribution, briefing papers, attendee preparation etc.
• Maintain document and records management for the office, including archiving, governance documentation and Business Control File inputs.
• Travel and supporting administration: Arrange and co-ordinate the Vice Presidents travel end to end, including itineraries, bookings, ground transportation and accommodation; manage disruption and changes as they arise.
• Administer associated expenses, purchase notes, presentation materials and documentation to an executive standard.
• Support the Vice Presidents personal logistics, including dual-location arrangements, and the administration of vehicle and driver provision.

Skills Required:

• Demonstrated experience at the centre of a demanding, senior-level operating environment.
• This may be evidenced through prior executive support to a senior principal, or through a minimum of three years managing complex, high-tempo programmes, operations or events on behalf of a senior leader or board.
• Evidence of acting on issues proactively, without prior instruction, with verifiable examples.
• Demonstrated critical thinking ability, to solve complex problems through creative solutions
• Confidence and composure when engaging with senior stakeholders, including the ability to decline or re-schedule requests while maintaining professional relationships.
• Strong written communication skills, including drafting correspondence on behalf of a senior leader; proficiency in PowerPoint, Excel and Outlook/Teams.
• A proven record of discretion and integrity in handling confidential information.

Excellent Opportunity with immediate starts available.