Office Administrator

Learner Records & Office Administrator – SWAP

Chichester | Monday–Friday, 9am–5pm

Are you highly organised, detail-focused and confident managing administration in a busy office?

We’re looking for a reliable Administrator to support learner records and course administration within a growing training and employability organisation.

This is a varied, hands-on role where accuracy, organisation and the ability to keep things moving are essential.

The role will include:

Managing learner enrolments, referrals and attendance records

Checking course paperwork and maintaining accurate, compliant learner files

Coordinating certificates, qualification cards and course close-downs

Updating databases, trackers and reporting information

Liaising with trainers and learners to chase outstanding paperwork and information

Sharing office duties, including phones, emails, post and general administration

Preparing equipment and resources for upcoming courses

What we’re looking for:

Excellent attention to detail and strong organisational skills

Confidence managing deadlines and following established processes

Good IT skills and the ability to learn new systems

A friendly telephone manner and clear communication skills

Someone comfortable following up with people to ensure tasks are completed

Experience in training, education, employability or funding-related administration would be advantageous, but is not essential.

If you enjoy keeping everything organised behind the scenes and making sure the details are right, we’d love to hear from you.

Interested? Get in touch to find out more and apply