Document Controller/Admin - South Clyde

Overview

Position: Document Controller/Administrator

Job Type: Contract 12 months

Hours: 8 hours per day Monday to Friday

We are seeking a Document Controller / Administrator to support an industrial construction project, ensuring all project documentation is managed efficiently and administrative processes run smoothly. The successful candidate will play a key role in maintaining accurate records, ensuring compliance with industry standards, and providing administrative support to the project team.

Key Responsibilities

• Document Control
• Manage and maintain all project documentation, ensuring accurate filing and version control.
• Process and distribute documents according to company and client requirements.
• Ensure compliance with industry regulations, ISO standards, and project procedures.
• Track and log incoming and outgoing documents, maintaining a clear audit trail.
• Assist in the preparation of reports, method statements, and technical documents.
• Coordinate with contractors, engineers, and project managers to ensure documentation is up to date.

Administrative Support

• Provide general administrative support to the construction team, including scheduling meetings and preparing correspondence.
• Support with staff bookings hotels, cars etc
• Maintain registers for drawings, permits, contracts, and site records.
• Assist with procurement documentation, invoices, and purchase orders.
• Liaise with site personnel, subcontractors, and suppliers to ensure smooth communication.
• Manage document archiving and retrieval in line with company policies.

Requirements

• Previous experience in a Document Controller or Administrator role within construction, engineering, or industrial projects.
• Strong knowledge of document management systems
• Excellent organisational skills and attention to detail.
• Strong communication skills and the ability to work collaboratively with multiple teams.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to work under pressure and meet deadlines.
• Training will be provided on specific client software.