Accounts Payable Specialist

A superb new opportunity has arisen to join a well-established commercial organisation in Southam as their sole charge Accounts Payable Specialist.  

The Accounts Payable Specialist is responsible for processing supplier invoices, maintaining accurate payable records, and ensuring payments are made accurately and on time.

Main Duties & Responsibilities

· Process a high volume of supplier invoices accurately and within agreed timescales

· Perform three-way matching of invoices, purchase orders, and delivery notes

· Code invoices correctly to the general ledger and relevant cost centres

· Investigate and resolve invoice discrepancies, missing documentation, and pricing queries

· Maintain supplier accounts and reconcile supplier statements

· Respond promptly to supplier queries and build effective working relationships with vendors

· Assist with maintaining accurate supplier master-data records

· Prepare and process multiple payment runs in line with company procedures

· Ensure payments are made within agreed supplier terms

· Verify bank details, approvals, and supporting documentation before payment

· Maintain accurate, up-to-date purchase ledger records

· Keep electronic and paper filing systems organised and compliant

· Provide documentation and support for internal and external audit

requirements

· Liaise with procurement, operations, and other departments to resolve invoice and purchase order discrepancies.

· Support month-end processes, reporting, and other finance activities as needed

· Carry out ad hoc duties to support the wider finance team.

Key

Requirements

· Previous experience in a Purchase Ledger / Accounts Payable role

· Ideally you will have previous experience using SAP or a similar MRP system

· Strong understanding of invoice processing and reconciliation

· High level of accuracy and attention to detail

· Good organisational and time management skills

· Proficiency in Microsoft Excel (e.g. sorting, filtering, basic formulas)

· Excellent communication skills (written and verbal) and high stakeholder management

· Previous experience working in a high-volume transactional environment

· Able to prioritise workload and meet tight deadlines

· Problem-solving mindset with the ability to investigate discrepancies

· Team player with a collaborative approach

Working hours 7.30-4.15 Monday to Thursday, 7.30-12.15 Friday.

INDL