HR Admin Assistant Manager

We are launching an IT entity in Spain and seeking a experienced HR Office Assistant Manager to lead our local setup and people operations. This hands‑on role will drive company registration, office launch, visa & relocation support, compensation & benefits, EOR vendor management, and compliance. The ideal candidate has strong international HR/operations experience, Chinese proficient, practical experience supporting PRC hires through Spain and settlement processes, and a solid understanding of Spain labor and social security regulations. This is a high-impact role for a self‑starter who can operate across Chinese/English‑speaking environments.

• Lead legal entity setup , tax & social registrations, bank account setup, and coordinate external counsel to ensure regulatory compliance.
• Manage office search, lease negotiation, fit‑out, vendors (IT, security, cleaning, insurance), and budget control..
• Provide visa & immigration support for APAC/PRC hires (work visas), coordinate immigration lawyers and consulates, and prepare company sponsorship documents.
• Coordinate relocation and settling‑in services (travel, temporary & long‑term housing support, bank setup, tax & social registrations, schooling, language & cultural integration).
• Design and implement local compensation and benefits programs; draft/review employment contracts and offers; manage employee relations and coordinate with legal counsel on disputes.
• Evaluate, select and manage EOR providers (Spain/Europe and cross‑border); negotiate EOR contracts, SLAs and fees; oversee EOR compliance on payroll, social contributions and onboarding/offboarding; recommend timing for transition to direct employment.
• Manage onboarding/offboarding, equipment provisioning, probation processes, personnel records and HRIS.
• Liaise with APAC HQ (Singapore/Japan/Dubai) and external advisors; act as local point of contact and bridge communication in Chinese.
• Establish HR policies, employee handbook, job descriptions, performance frameworks and provide regular reports to HQ on hiring progress, visa cases, costs and compliance risks.
• Lead projects for entity formation, and office launches to ensure timely and quality delivery.
• Bachelor’s degree or above , candidate with major in HR, Business Administration, Psychology, Law or a related field, master degree is preferred, and Spain study experience is a plus.
• Minimum 8 years’ experience in HR, office/people operations.
• 5 years of hands‑on experience in Spain/Europe or deep exposure to the Spain market.
• Proficient in Chinese; fluent in Spainese or English (spoken & written sufficient for daily work); bi‑lingual (CN/EN) preferred.
• Strong understanding of Spain labor law, social security and tax basics; capable of managing employment contracts, payroll basics and registrations.
• Hands‑on experience supporting PRC hires with Spain work visas and relocation; able to coordinate immigration counsel and consular procedures.
• Demonstrated experience in building teams from scratch, entity registration and office setup—preferably within international/tech companies.
• Familiarity with technical hiring and ability to screen engineering/architecture/product candidates; IT background preferred.
• Experience managing EOR/payroll vendors; understanding of EOR compliance risks, fee structures and vendor due diligence.
• Led entity registration or transitioned teams from EOR to direct employment.
• Deep understanding of PRC candidate concerns regarding visas, tax, social security and family relocation.