Document Controller

Document Controller

Location: Gloucestershire

Fully On-Site

Background around the role:

The Programme creates and handles a large amount of information which includes financial, planning, design and other critical information necessary for the delivery of a major programme. These documents need to be properly indexed, stored and managed from a security and efficiency perspective as well as to maintain the public record.

Many documents currently only exist on one platform and therefore a key part of this role is the transfer of documents from one platform to another and to maintain the minimum set of documents as necessary for the efficient operation of the programme.

Document Controller Tasks:

Logically arranging documents in a structured manner.

Indexing of documents

Ensuring appropriate file naming of documents

Version control of documents

Operation of the programme retention policies

Transferring all key documentation from system to system.

Ensuring documentation is distributed to project team in a timely manner.

Removing any documents from the system which are not necessary for the efficient operation of the programme.

Skills:

General administrative skills including the use of MS packages

Excellent organisational and administration skills

Ability to assess documents for sensitivity and handle accordingly

Good interpersonal traits, able to work with all levels within the programme team and multiple stakeholders with competing priorities

Will work with partners in other government departments & industry.

Works in a logical and structured way

Experience of using MS Teams, SharePoint

Able to respond to requests from team to find documents relating to specific topics.

Discover, or willingness to learn the 'Discover EDRM Tool' & act as LiO (Library information Officer)

Understanding of RIBA stages, or previous work on construction projects.

Understanding of document retention periods

As an organisation and as a team, Guidant Global are committed to fostering an equitable, diverse and inclusive workplace, where every employee and contractor feels valued and empowered throughout their time with us.

We actively seek to recruit talent from all backgrounds, and to draw on a rich blend of experiences, perspectives and creativity. We believe that when people are respected and included, they are motivated to bring their best and whole selves to work, leading to innovative solutions and exceptional outcomes for all parties.

Guidant Global is acting as an Employment Business in relation to this vacancy