PA to Assistant Director

CV-Library Leicester, City of Leicester Posted 23 Sep 2026 Closing: 01 Jan 0001

Temporary

£13.91/hour

Job Description & Overview

PA to assistant director required for our lcient, based in Glenfield

Full time, office based role

Responsibilities include: supporting diary and email management for the Assistant Directors and cover for Director PA, meeting support, picking up queries/complaints from customers, other depts, members and MP’s.

Role Overview

To provide a full and confidential personal assistant and secretarial service to the Assistant Directors of Adults and Cultural Services.
To support members of the senior leadership team with diary management, meeting support and other tasks as requested.
To support, as directed, in delivering the work of the secretariat service and its work programme

Main Duties and Responsibilities

To assist their manager in the secretarial workloads to ensure standardised systems are in place and are followed as far as is practicable
To deputise for their manager at meetings as appropriate and provide cover within the Secretariat.
To maintain electronic diary systems, arranging appointments/meetings/travel arrangements and collating/preparing agendas, minutes and other papers on behalf of ADs.
Supporting the Assistant Directors in managing complex and sensitive issues arising on a regular or ‘ad hoc’ basis.
To receive visitors and to respond to and screen telephone calls, emails and other enquiries to provide a high level of customer care, including liaising with the Chief Executive, Chief Officers, County Councillors, MPs, other parorganisations, departmental colleagues and service users.
To co-ordinate incoming and outgoing correspondence/mail, taking appropriate action to record, track, progress and prioritise work, composing correspondence on own initiative as required.
To produce letters, reports, emails, spreadsheets and presentations etc. as required to a professional standard.
Compose and send out routine correspondence as directed by manager and draft more complex correspondence for approval
To provide assistance in ensuring complaints and other correspondence received by the Assistant Directors and Heads of Service are followed up and dealt with appropriately.
To co-ordinate, produce and distribute departmental and service updates electronically within agreed timescales • Process media enquiries in liaison with appropriate AD, Head of Service or Director
To respect the confidential nature of the work of the secretariat service