Parts, Purchasing & Stores Administrator

We are recruiting for a Parts, Purchasing & Stores Administrator to join a well-established engineering business based at their East Midlands branch.

This is a varied and hands-on position combining administration, purchasing, parts sourcing and stores management. Approximately 60% of your time will be spent managing administrative and purchasing responsibilities, with the remaining 40% spent working within and managing the stores area.

You must also have a valid driving license as

you will be required to drive the company van from time to time.

Benefits:

Salary: £27,000 - £30,000 per annum, depending on experience Location: East Midlands, Watnall

Hours: Monday to Friday, 8:00am - 5:00pm

Annual leave: 25 days annual leave, plus bank holidays, increasing with length of service

Pension scheme

Free Parking The Role

You will be responsible for managing parts from initial enquiry and sourcing through to ordering, receiving, storing and ensuring they are ready for engineers when required.

Working as part of a small and supportive team,

you will play a key role in ensuring engineers have the correct parts, materials, tools and equipment they need to complete their jobs efficiently.

Duties/Responsibilities:

Sourcing parts, materials, tools and equipment for engineers

Obtaining quotes from manufacturers and suppliers

Comparing pricing and availability

Sending quotations to clients where required

Ordering parts through main manufacturer online portals

Sourcing specialist or harder-to-find parts from smaller suppliers where necessary

Processing and managing orders

Marking up parts appropriately

Maintaining accurate records and updating internal systems

Receiving deliveries into the branch

Checking deliveries and ensuring parts are correctly received

Putting parts, materials and equipment away within the stores area

Organising and maintaining stock within the stores

Preparing and allocating parts ready for engineers to collect for upcoming jobs

Ensuring engineers have the correct parts and equipment at the right time

Maintaining a clean, organised and efficient stores environment

Supporting with stock control and inventory management  

Stores Responsibilities

Around 40% of your time will be spent within the stores area.

You will be responsible for receiving deliveries, moving stock, organising parts and ensuring items are correctly stored and readily available for engineers.

Some parts and equipment can weigh up to approximately 30-40kg, so you must be comfortable with manual handling and working in a practical, hands-on environment.

You will also need to hold a full UK driving license. Occasionally, an engineer may require a part urgently whilst working on a customer site. In these instances, you may be required to deliver the part directly to the engineer to allow them to continue with the job using the company van. Skills/Experience required:

We are looking for someone who is organised, proactive and enjoys working in a varied role that combines office-based administration with practical stores responsibilities.

Ideally, you will have experience within one or more of the following areas:

Parts administration / coordination

Purchasing or procurement

Stores and warehouse coordination

Stock control / Inventory administration

Electrical wholesaling / Plumbing merchants / Builder's merchants

Engineering or supplier-based environments  You will also need:

Strong administrative and organisational skills

Experience sourcing products and obtaining quotes from suppliers

Good computer skills and confidence using online supplier portals and internal systems

The ability to manage multiple tasks and priorities

Confidence working independently and as part of a small team

Experience of stock control or stores management

Comfort with manual handling and moving heavier items where required

A full and valid UK driving licence Experience within the Refrigeration and Air Conditioning industry would be advantageous but is not essential