Passive Fire Administrator

Passive Fire Administrator

Location: Lincoln, office-based

Salary: £25,000–£30,000 per annum, depending on experience

Working Hours: 8:00am–5:00pm

Job Type: Permanent, full-time

PYRA Construction Solutions is recruiting on behalf of a client for an organised and proactive Passive Fire Administrator to join their team at their Lincoln head office.

This varied role will be split approximately equally across the week, with 2.5 days focused on general office administration and 2.5 days supporting passive fire projects.

The ideal candidate will have previous administrative experience, strong organisational skills and excellent attention to detail. Experience within construction or passive fire protection would be beneficial, although someone with the right attitude and willingness to learn industry-specific processes will also be considered.

Key Responsibilities

General Office Administration

Answer incoming office calls, handle enquiries and direct callers to the appropriate person.

Monitor website enquiry emails and forward them to the relevant team members.

Complete pre-qualification questionnaires (PQQs), gathering supporting information from colleagues where required.

Maintain accurate records, update documents and provide day-to-day administrative support.

Assist with general office duties to ensure the smooth running of the business.

Passive Fire Division Support

Coordinate and maintain Risk Assessments and Method Statements (RAMS), liaising with the relevant project team to ensure documentation is ready when required.

Compile and organise Operation and Maintenance (O&M) manuals.

Raise IFC certificates using information provided by the passive fire team.

Order materials for passive fire projects and liaise with suppliers regarding deliveries.

Complete PQQ documentation relating to the passive fire division.

Keep project documentation organised, accurate and up to date.

Provide administrative support to the wider passive fire team and assist with day-to-day project requirements.

Skills and Experience Required

Previous experience in an administration role.

Strong organisational skills and excellent attention to detail.

A confident telephone manner and clear written communication skills.

Good working knowledge of Microsoft Office, including Outlook, Word and Excel.

Ability to prioritise tasks and manage time effectively across general office and project support duties.

A proactive approach, with the ability to work independently and as part of a team.

A willingness to learn industry-specific processes, systems and documentation.

Desirable Experience

Previous experience within construction, fire protection or passive fire protection.

Familiarity with RAMS, PQQs, O&M manuals or construction project documentation.

Salary and Location

Salary: £25,000–£30,000 per annum, depending on experience.

Location: Lincoln.

Working Hours: 8:00am–5:00pm.

Working Arrangement: Office-based.

How to Apply

If you have previous administrative experience and are looking for an opportunity to develop your skills within the construction and passive fire protection industry, PYRA Construction Solutions would love to hear from you.

Contact Christie at PYRA Construction Solutions on (phone number removed) to find out more about the role and discuss your application