Stores and Logistics Coordinator

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Stores and Logistics Coordinator to join our Topside Division.

Location

• Driffield, East Riding of Yorkshire, United Kingdom

Core Purpose

• Responsible for stores and logistics coordination, servicing all departments of OEG.
• Reporting to the Operations Director, taking a leading role in planning, mobilising, execution, and demobilising of tooling and equipment for OEG offshore work scopes.
• Maintaining calibration and certification records of tooling and equipment, such as lifting equipment.
• Updating company records on Motion Kinetic (training given).
• Aid in the design and implementation of quality control systems, such as Motion Kinetic Software, to monitor and track company assets deployed on projects.
• Assist in the implementation of department and project Quality/HSE policies.
• Produce weekly/monthly reports using tools such as Microsoft Office.
• Aid in the production of departmental procedures and documentation in line with the company document control system.
• Requirement to travel to client port/site locations for mobilisation and demobilisation of offshore projects, working remotely.

Key responsibilities and accountabilities:

Administration:

• Develop and maintain comprehensive project tooling and equipment lists.
• Coordinate the allocation and distribution of company IT equipment to project teams.
• Raise and process purchase orders for suppliers, ensuring accuracy and timely completion.
• Support general purchasing activities, including sourcing equipment, materials and other project requirements.
• Maintain accurate and up-to-date project tooling and equipment records and files.
• Create and manage an effective calibration filing and tracking system using Motion Kinetic.
• Ensure all tooling, equipment and calibration certification is accurately recorded, filed and readily accessible to relevant personnel in a timely manner.
• Liaise with internal teams and suppliers to ensure documentation, equipment and purchasing requirements are effectively managed.

Quality Control:

• Conduct annual reviews of relevant documentation to ensure accuracy, compliance and alignment with current requirements.
• Take an active role in the continual improvement of OEG’s Quality Management System, processes and standards.
• Develop and maintain Standard Operating Procedures (SOPs) relating to the responsibilities and activities of the role, where required.
• Carry out LOLER and PUWER inspections on company equipment, ensuring compliance with applicable requirements.
• Complete pre- and post-project equipment inspections, identifying and documenting any deficiencies, defects or damage.
• Analyse inspection findings and available data to support root cause analysis and identify opportunities for corrective and preventative action, where applicable.
• Conduct monthly audits of stores locations, equipment and associated records to ensure accuracy and compliance.
• Prepare clear and accurate monthly reports for internal review, highlighting findings, trends and areas requiring attention.
• Ensure all activities are carried out in accordance with the latest OEG Renewables procedures, policies and standards.

Skills and Experience:

Required:

• Proficient in Microsoft Office applications, including Word, Excel and Outlook.
• Confident in using internal reporting and management systems, with full training provided.
• Strong organisational skills, with the ability to effectively prioritise and manage multiple tasks.
• Excellent written and verbal communication skills, with the ability to work effectively across teams.
• Good understanding of equipment calibration processes and associated certification requirements
• Working knowledge and understanding of COSHH regulations and requirements.
• Previous experience in stores, inventory or equipment management.
• Strong attention to detail, with a focus on maintaining accurate records and documentation.
• Proficient in Microsoft Office applications, including Word, Excel and Outlook.
• Confident in using internal reporting and management systems, with full training provided.
• Strong organisational skills, with the ability to effectively prioritise and manage multiple tasks.
• Excellent written and verbal communication skills, with the ability to work effectively across teams.
• Good understanding of equipment calibration processes and associated certification requirements.
• Working knowledge and understanding of COSHH regulations and requirements.
• Previous experience in stores, inventory or equipment management.
• Strong attention to detail, with a focus on maintaining accurate records and documentation.

Qualifications:

Required:

• Full UK clean driving licence.
• LEEA Foundation qualification, with a willingness to work towards the LEEA General qualification; full training and support will be provided.
• PFPE inspection qualification or relevant inspection training is desirable.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.