Exhibition Logistics & Sales Coordinator

Exhibition Logistics & Sales Coordinator - International Freight Forwarding - Tonbridge - Up to £38,000

About the Company

Our client is an established business operating within the international freight forwarding and logistics sector, specialising in the coordination of complex freight movements for exhibitions, events and product launches.

Due to continued growth, they are now looking for an experienced Exhibition Logistics & Sales Coordinator to join their team in a varied, customer-focused role combining freight operations, business development and sales.

The ideal candidate will have at least three years' experience in exhibition logistics or multi-modal freight forwarding, alongside a strong commercial mindset and excellent communication and organisational skills.

Please note that, due to the international nature of the role and the requirement to represent the business at exhibitions and events, some travel will be required. This may involve periods away from the office of up to two weeks at a time.

Exhibition Logistics & Sales Coordinator - The Details

Salary dependent on experience

Varied role combining sales, operations and international logistics

Opportunity to work on international exhibitions, events and product launches

Exposure to global freight forwarding and logistics operations

Opportunity to develop client relationships and drive business growth

International travel opportunities, including on-site event representation

Career development within a specialist logistics environment  Exhibition Logistics & Sales Coordinator - Requirements

A minimum of three years' experience in exhibition logistics or multi-modal freight forwarding

Previous experience within international freight forwarding and logistics

Proven sales experience, with the ability to develop new business and grow existing accounts

Experience coordinating exhibition, event or product launch logistics

Strong understanding of international and European freight operations

Excellent planning and organisational skills, with the ability to manage multiple projects simultaneously

Proven ability to work to strict deadlines and agreed timescales

Excellent written and verbal communication skills

Strong attention to detail and a high level of accuracy

Ability to work effectively under pressure in a fast-paced environment

Proficient in Microsoft Office, including Excel, Word, Outlook and PowerPoint

Experience using CRM systems to manage leads, opportunities and client activity

A confident, outgoing and professional approach to client relationship management

Strong commercial awareness, with an understanding of quotations, invoicing, budgets and cost control

Flexibility to travel internationally and spend periods of up to two weeks away from the office when required Exhibition Logistics & Sales Coordinator - Responsibilities

Develop and maintain relationships with new and existing clients, identifying opportunities to generate sales and achieve agreed targets

Support business development activities and contribute to the growth of the international freight forwarding operation

Assist with freight tenders, quotations, client enquiries and the preparation of logistics proposals

Manage sales enquiries and ensure opportunities are followed up promptly and professionally

Maintain accurate, real-time information within the CRM system, including leads, opportunities, client interactions and follow-up actions

Draft and issue sales correspondence, proposals and quotations, ensuring timely and effective communication with clients

Conduct follow-up calls and maintain regular contact with prospective and existing customers

Develop and maintain relationships with international agents and approved suppliers to support global logistics requirements

Coordinate international and European freight forwarding activities relating to exhibitions, events and private product launches

Manage the operational planning and coordination of exhibition freight, ensuring shipments and associated logistics are delivered to agreed schedules

Represent the business on-site at exhibitions and events internationally, overseeing logistics requirements and providing support to clients

Liaise with clients, overseas agents, suppliers and internal teams to ensure the smooth delivery of exhibition and event projects

Provide excellent customer service throughout the sales, planning and operational delivery process

Manage account administration, including quotations, invoicing and associated financial housekeeping

Support budget management, cost control and the commercial performance of assigned projects

Work closely with the Business Development Manager and Operations team to coordinate sales activity and ensure effective operational delivery

Monitor project progress, proactively identify potential issues and implement solutions to minimise disruption

Maintain accurate records and ensure all relevant documentation is completed in line with operational and business requirements About Us

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